Google Keep vs Trello: What are the Differences?

Google Keep vs Trello

Today, time is the most valuable resource we have. Therefore, planning our daily routine can significantly help save time so that we can fit in other activities.

Several technologies have been developed to simplify our lives, whether it be in our personal or professional lives. However, given that both are the best activity organizers available, the debate between Google Keep and Trello is currently in the spotlight. So without further ado, let’s look at them all to see which one is best for you.

What’s the Difference?

Google Keep

As the name implies, Google Keep is a tool designed to help users keep track of their to-do lists. Online and in-app versions are available, so you may check and modify your activities while on the go.

Both the Android and iOS mobile operating systems support Google Keep, allowing users to take notes in text, list, image, and even audio format.

The following are some of Google Keep’s most notable features:

  • Without ever touching the device, the ability to organize any type of list.
  • It reminds you in advance of your Google Now notes.
  • Allows you to share your notes.


Let us talk about Trello, which easily arranges all your projects into boards. You can keep track of the jobs you’ve performed and those that need to be finished soon without breaking a sweat with the help of this activity-organizing program.

Here are all the functionalities available through Trello:

  • The capacity to add checklists and prioritize them to move much more quickly.
  • It can support any size of large files, photos, and documents without causing any problems.
  • Allows you to connect images, drafts, drawings, or other mockups to give you a quick glimpse of a concept.

Signing Up

Simple integration with Google Keep is possible. All you have to do is log into your Google account in the program on your computer or mobile device. You are now ready to go forward. Additionally, you don’t have to worry about your notes disappearing because they are synchronized online.

Signing up involves a whole new process for Trello. You must first sign up on the Trello website by logging in. It may take some time to get started because you must register with your Atlassian account here. Once finished, using SSO capabilities from Google, Microsoft, Apple, and other companies will be simple.


Where can you locate both of these pieces of software?

Both the App Store and Google Play both offer Google Keep. Although they aren’t available as native Windows or macOS apps, you may still use the browser to view them. Installing it as a progressive web app on Microsoft Edge is one way to get it on Windows.

The fact that Google Keep uses browser resources is a huge benefit. It indicates that you can access the software quickly without visiting the URL in the browser.

Trello is widely available. You can find them anywhere. You can locate them anywhere, whether it’s the Windows Store, Mac App Store, Google Play, or App Store. You may effortlessly utilize this activity-organizing program online by just checking in with your account.

Sharing and Collaboration

Nowadays, when you need to share your responsibilities with other individuals, collaboration is an essential characteristic. The fact that both programs offer this functionality is most intriguing.

You may effortlessly share notes with anyone with a Gmail account using Google Keep. Additionally, using Google Notes is considerably simpler. Despite this, it only allows for limited note-taking capabilities, which is a drawback. For example, it’s simple for a user to update the note without your permission, which can be an issue.

Trello, on the other hand, can prevent such situations and increase the security of note-sharing. Through email invitations, you can give other members access to your notes. You can convert a member’s permission to an observer who cannot move or edit your notes if you want to change their role on your interface. Project management with outside collaborators is much easier using Trello than with Google Keep.

Google Keep vs. Trello: Reminding tools

Time- and location-based reminders can easily be sent to users through Google Keep. Additionally, keeping the GPS turned on will allow you to receive any specific notifications when you reach a specified area.

Trello, in contrast, allows you to add a deadline for a task and will let you know when it approaches. However, unlike Google Keep, it won’t offer location-based notifications.


When it comes to selling software for various uses, Google itself is relatively comprehensive. The fact that Google Keep is integrated with Google Docs, Gmail, Google Calendar, and Tasks allows you to track your activities in a more organized manner.

You may take advantage of many benefits with these apps, from adding links to getting timely reminders.

Trello, on the other hand, resembles an all-in-one management tool more. Trello offers several free tools, and you can easily install these power-ups. These software’s most essential power-ups include the following:

  • Backups for Trello
  • Jora
  • Gmail
  • Slack
  • Microsoft Teams
  • Google Drive
  • Voting
  • Countdown
  • Toggle


Trello is the victor in this category because it is the only platform that provides templates out of the two. For your interface, you have access to more than 100 templates. You can gain access to templates such as:

  • Teams meeting remotely
  • Freelance Branding Project
  • Software Development
  • Web Development

Premium and Plans

Google Keep is a free service that doesn’t require you to pay for any premium subscriptions, as we know. You just need to sign in to your Google account, and you’re good to go.

Trello, however, is entirely counter-clockwise because you can only use it for free with a very limited set of features. To comprehend its limited functionality, consider that the free edition allows a workspace to have a maximum of 10 boards, each of which requires 10 MB of storage space.

Their monthly fee for a premium subscription ranges from $5 to a maximum of $17.5, depending on the features you use.

Which One is Better for You?

These two management platforms are excellent for enhancing our managerial abilities. They both have certain distinctive traits that make them outstanding in their own right. Google Keep is fantastic for keeping track of your studies or shopping lists, but Trello can arrange every detail for those with various goals. If you’ve read thus far, we hope you have a good idea of how these platforms work. In light of this, we wish you luck in making the best selection regarding the platform you will use to plan your lifestyle!